Short-Term Scientific Missions (STSM)
Short-Term Scientific Missions (STSM) contribute to the scientific objectives of a COST Action and are aimed at strengthening the existing networks by allowing scientists to go to an institution or laboratory in another COST Country to foster collaboration, to learn a new technique or to take measurements using instruments and/or methods not available in their own institution/laboratory. They are particularly intended for young scientists.
Information on the COST site: http://www.cost.esf.org/participate/guidelines
New: Conference attendance grants for early stage researchers: click for more information
Procedures for applying
for STSMs within the
Applicants must apply using the COST STSM application website http://www.cost.esf.org/stsm and must then email copies of their application to the prospective host of the STSM and also to myself as this Actions STSM chair at firstname.lastname@example.org. In addition, the applicants must email copies of supporting documentation including their full cv, list of publications, motivation letter, detailed workplan and letter of support from the home institute to email@example.com, and the prospective host must send an email confirmation that they agree to host the applicant to firstname.lastname@example.org.
Applicants can apply at any time during the year. All the applications will be assessed by the ‘STSM subgroup’ to determine which ones will be supported. The successful applicants will be informed within 1 month, and unsuccessful applicants will be informed at the same time and will then be given the opportunity to resubmit later. That way, we will be able to spread the number of STSMs that we support throughout the duration of the programme and hopefully make sure all the best ones will eventually get funded even if they all get submitted at the same time. For administrative reasons, it is requested that visits are completed and reports submitted by 30th November in any particular year, so that payments can be made within that budget year.
Please note that you must allow at least 2 months between the application deadline and the time of your proposed visit, to allow 1 month for a decision to be made by the STSM Subgroup and a further month that the COST centre at Brussels require once we have approved a submission. Please also note when making your budget request that the financial support is a contribution to the costs of the STSM and may not necessarily cover all the costs in each case. The grant should normally only cover travel and subsistence. The normal level of re-imbursement that should be applied for is up to 300 Euros for travel, and 60 Euros per day for subsistence with a cap on the total award of 1500 Euros. Requests can be made for budgets above this amount but you will need to provide an additional justification in your application explaining why the additional money is required and what it will be used for. We would also encourage applicants to explore additional sources of funding to help supplement their STSM costs.
The ‘STSM subgroup’ will consist of Bojan Duduk, Saskia Hogenhout, Phyllis Weintraub and Wolfgang Jarausch (as representative executive committee members for each of the 4 WGs), Assunta Bertaccini, Mogens Nicolaisen and Matt Dickinson. As far as possible, we will try to allocate awards evenly between the 4 WGs, but the number supported in each round will depend a little bit on how much money each STSM has asked for.
According to the COST contract and the Memorandum of Understanding, we are obliged to fund at least one STSM per year per WG, and we also stated that 'preference would be given to young scientists and scientists from less developed regions to facilitate technology transfer and share protocols and new techniques', so these will be our guiding principles in deciding which ones to support.
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